AI Front Desk &
Clinical Automation
for Clinics
Automate patient calls, scheduling, clinical documentation, and prior authorizations with AI — integrating with EHR systems like athenahealth or working as a standalone platform for clinics without an EMR.
AI Receptionist
24/7 scheduling & intake
AI Nurse Triage
Symptom assessment
AI Medical Scribe
Real-time documentation
Prior Authorization
Automated approvals
AI Receptionist
24/724/7 scheduling & intake
AI Nurse Triage
<2sSymptom assessment
AI Medical Scribe
95%Real-time documentation
Prior Authorization
10xAutomated approvals
It should be easier
to run a clinic.
Because most of the tools your team uses every day were built for corporate offices — not clinics. The result is wasted time, missed patients, and burned-out providers.
lost to admin work
That's 3+ hours every provider, every day, every year.
Missed Calls
Every unanswered call is a missed appointment — patients don't wait, they call your competitor.
Charting Overload
Providers lose a quarter of their day to documentation instead of spending it on patients.
Prior Auth Delays
Manual insurance submissions bury your staff. Patients wait weeks for care they need now.
No After-Hours Coverage
Symptoms don't follow business hours. 15 hours every day with no triage coverage.
What if all of this just ran itself?
WLFAI replaces every manual workflow with AI that works 24/7 — so your team focuses on patients, not paperwork.
Without WLFAI
With WLFAI
Here's how WLFAI
automates your workflow
Patient
Reaches Out
A patient calls your clinic any time of day. AI Receptionist picks up immediately, collects their info, books the appointment, and sends a confirmation — without your staff touching a thing.
Sarah Johnson
Just now
Mike Torres
2 min ago
Linda Park
9 min ago
Sarah Johnson
Just now
Mike Torres
2 min ago
Linda Park
9 min ago
Any time, any channel
Calls answered instantly. No hold time.
Patient Reaches Out
A patient calls your clinic any time of day. AI Receptionist picks up immediately, collects their info, books the appointment, and sends a confirmation — without your staff touching a thing.
Sarah Johnson
Just now
Mike Torres
2 min ago
Linda Park
9 min ago
Sarah Johnson
Just now
Mike Torres
2 min ago
Linda Park
9 min ago
Any time, any channel
Calls answered instantly. No hold time.
AI Handles
Triage
After hours or between visits, AI Nurse Triage assesses symptoms through a guided conversation, determines urgency, and routes patients to the right level of care — 24/7.
Severe headache and neck stiffness since this morning.
Rate pain 1–10. Any fever or light sensitivity?
8/10. Yes to both.
Urgent — Seek emergency care immediately.
Severe headache and neck stiffness since this morning.
Rate pain 1–10. Any fever or light sensitivity?
8/10. Yes to both.
Urgent — Seek emergency care immediately.
After-hours coverage
Patients get clinical help at 2am too.
AI Handles Triage
After hours or between visits, AI Nurse Triage assesses symptoms through a guided conversation, determines urgency, and routes patients to the right level of care — 24/7.
Severe headache and neck stiffness since this morning.
Rate pain 1–10. Any fever or light sensitivity?
8/10. Yes to both.
Urgent — Seek emergency care immediately.
Severe headache and neck stiffness since this morning.
Rate pain 1–10. Any fever or light sensitivity?
8/10. Yes to both.
Urgent — Seek emergency care immediately.
After-hours coverage
Patients get clinical help at 2am too.
Clinical Work
Gets Done
AI Medical Scribe listens in real time during the encounter and generates a complete, structured SOAP note — ready to review and sign before the patient leaves the room.
Chest tightness × 3 days. No fever.
HR 78 · BP 122/80 · Tenderness noted.
Costochondritis — musculoskeletal.
NSAIDs × 7 days. Follow up 1 week.
Chest tightness × 3 days. No fever.
HR 78 · BP 122/80 · Tenderness noted.
Costochondritis — musculoskeletal.
NSAIDs × 7 days. Follow up 1 week.
Burnout banished
Notes write themselves during the visit.
Clinical Work Gets Done
AI Medical Scribe listens in real time during the encounter and generates a complete, structured SOAP note — ready to review and sign before the patient leaves the room.
Chest tightness × 3 days. No fever.
HR 78 · BP 122/80 · Tenderness noted.
Costochondritis — musculoskeletal.
NSAIDs × 7 days. Follow up 1 week.
Chest tightness × 3 days. No fever.
HR 78 · BP 122/80 · Tenderness noted.
Costochondritis — musculoskeletal.
NSAIDs × 7 days. Follow up 1 week.
Burnout banished
Notes write themselves during the visit.
Insurance
Gets Handled
Prior authorization requests are prepared and submitted automatically. Approvals are tracked, denials are appealed — all without your staff making a single phone call.
MRI Lumbar Spine
Aetna
Knee Arthroscopy
UnitedHealth
Cardiac Cath
Cigna
MRI Lumbar Spine
Aetna
Knee Arthroscopy
UnitedHealth
Cardiac Cath
Cigna
Insurance automated
Prior auth submitted, tracked, approved.
Insurance Gets Handled
Prior authorization requests are prepared and submitted automatically. Approvals are tracked, denials are appealed — all without your staff making a single phone call.
MRI Lumbar Spine
Aetna
Knee Arthroscopy
UnitedHealth
Cardiac Cath
Cigna
MRI Lumbar Spine
Aetna
Knee Arthroscopy
UnitedHealth
Cardiac Cath
Cigna
Insurance automated
Prior auth submitted, tracked, approved.
Four AI agents.
One clinic operating system.
Each product works standalone or together — integrated with Athenahealth or running without an EMR.
AI Receptionist
Your front desk never sleeps. AI Receptionist answers every patient call, books appointments, sends reminders, and handles intake — without your staff lifting a finger.
Sarah Johnson
Appointment booked
Mike Torres
Reminder sent
Linda Park
Rescheduled to Fri
Ray Williams
Intake form sent
Priya Mehta
Appointment booked
47
Calls today
31
Booked
0s
Avg wait
AI Medical Scribe
Stop charting. AI Scribe listens during the visit and generates a complete, structured SOAP note — ready to review and sign before the patient leaves the room.
Chest tightness × 3 days. Worsens with exertion. No fever.
HR 78 · BP 122/80 · Tenderness at costochondral junction.
Costochondritis — musculoskeletal etiology.
NSAIDs × 7 days. Rest. Follow-up in 1 week.
AI Nurse Triage
Patients don't stop needing help at 5pm. AI Nurse Triage assesses symptoms, determines urgency, and routes every patient to the right level of care — 24/7.
AI Nurse Triage
Available 24/7
Urgent — ER recommended
Symptoms consistent with meningitis. Seek care now.
12
Cases tonight
8s
Avg response
Prior Authorization
End the insurance chase. Prior Auth automatically submits requests, tracks approvals, and handles denials — so your team focuses on patients, not paperwork.
17 of 25 auths approved this week
MRI Lumbar Spine
Aetna
Knee Arthroscopy
UnitedHealth
Cardiac Catheterization
Cigna
PET Scan — Oncology
Humana
Hip Replacement
BlueCross
Compliance & security
Every standard your legal and compliance team needs — built-in from day one, not bolted on after.
ISO 27001
Information SecurityReal-time monitoring and compliance reporting across EHR systems with full ISO 27001 information security controls.
SOC 2 Type II
Audit & TrustContinuous monitoring and automated evidence collection for SOC 2 Type II audits across EHR environments.
HIPAA
Patient PrivacyEnd-to-end encryption, access controls, and audit logging to keep every patient record fully HIPAA compliant.
Ready to transform your
clinic's operations?
Implement an AI-native operational layer that transforms how your clinic manages patient access, clinical documentation, and revenue workflows — in weeks, not months.
Book a demo
No commitment required
Let's Talk
Whether you're exploring a partnership, need support, want to know about pricing, or just want to say hello — we're here. Reach out and we'll get back to you within 24 hours.
Send us a Message
Contact Information
We collaborate with clinics, health systems, partners, and innovators. Reach out through any of the channels below and we'll get back to you within 24 hours.
Pricing & Plans
Curious about pricing?
We don't have a public pricing page — plans are tailored to your clinic's size and needs. Reach out and we'll walk you through options within 24 hours.